Privacy Policy
This page describes how YMB Accounting & Payroll Services collects, uses, and protects client information
1. Information We Collect
We collect personal and financial information necessary to provide our accounting and payroll services. This includes identification data such as names, addresses, and social security numbers, as well as business details including tax IDs, payroll records, and bank statements. Technical data, such as IP addresses and browser types, may also be collected through our digital platforms to ensure security and a seamless user experience for our pharmacy and small business clients.
2. How We Use Your Information
Your information is used primarily to deliver precisely tailored bookkeeping, tax preparation, and payroll processing. We use it to maintain accurate financial records, ensure regulatory compliance, and communicate important updates regarding your accounts. We also utilize data to improve our service offerings, ensuring that our pharmacy-specific accounting solutions meet the evolving needs of healthcare providers and independent business owners.
3. Legal Basis for Processing
We process your data under the legal basis of contractual necessity—to fulfill the terms of our service agreement—and legal obligation, such as complying with federal and state tax reporting requirements. We also process data where we have a legitimate interest that does not override your fundamental rights, such as preventing fraud and maintaining the integrity of our financial systems.
4. Data Sharing & Third Parties
YMB Accounting & Payroll Services does not sell client information. We share data with third-party providers only when essential for service delivery, such as payroll processors, tax authorities, and secure cloud storage providers. All third parties are vetted to ensure they maintain strict confidentiality and data protection standards equivalent to our own corporate protocols.
5. Data Security
We implement rigorous technical and organizational measures to safeguard your information against unauthorized access, loss, or alteration. This includes encrypted data transmission, secure servers, and restricted internal access to sensitive financial files. Regular security audits are performed to maintain the highest levels of protection for our pharmacy and healthcare clients' sensitive operational data.
6. Data Retention
We retain client data only for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, and reporting requirements. Generally, tax-related records are maintained for a period of seven years. Once information is no longer required, it is securely deleted or anonymized in accordance with our internal data management policies.
7. Your Rights
- Access and verify the information we hold about you.
- Request corrections to any inaccurate or incomplete data.
- Object to specific processing activities under certain conditions.
- Request the restriction or deletion of your data where applicable by law.
8. Cookies & Tracking Technologies
Our website uses essential cookies to provide functionality and improve user experience. These cookies help us understand how visitors interact with our site and ensure that our client portal remains secure. You can manage your cookie preferences through your web browser settings, although disabling certain cookies may affect the performance of some features of our site.
9. International Transfers
As we serve businesses across the United States and Canada, your data may be processed in jurisdictions other than your own. We ensure that such transfers comply with applicable data protection laws through standardized contractual clauses. Regardless of location, all client data processed by YMB is subject to the same high levels of corporate security and confidentiality.
10. Contact Information
If you have any questions or concerns regarding this Privacy Policy or our data handling practices, please contact us at YMB Accounting & Payroll Services, 24663 Halsted Rd, Farmington Hills, MI 48335. Email: ymbservices@outlook.com or Phone: 313-520-3044.